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Electronic invoicing (EDI)
EDI, or electronic data interchange, is the inter-company communication of business documents, such as purchase orders and invoices, in a standard format. Sending documents according to an EDI standard ensures that the machine receiving the message can interpret the information correctly. Various EDI file formats exist and are available depending on your company’s country.
EDI feature enables automating the administration between companies and might also be required by some governments for fiscal control or to facilitate the administration.
Electronic invoicing of your documents such as customer invoices, credit notes or vendor bills is one of the application of EDI.
Odoo supports, among others, the following formats.
For French and German companies
Peppol BIS Billing 3.0 (UBL)
For companies whose countries are part of the EAS list
For Belgian companies
For German companies
Fattura PA (IT)
For Italian companies
For Mexican companies
Peru UBL 2.1
For Peruvian companies
SII IVA Llevanza de libros registro (ES)
For Spanish companies
UBL 2.1 (Columbia)
For Colombian companies
Egyptian Tax Authority
For Egyptian companies
For Indian companies
For Dutch companies
For Norwegian companies
Go toand enable the formats you need for this journal.
Once an electronic invoicing format is enabled, XML documents are generated when clicking on Confirm in documents such as invoices, credit notes, etc. These documents are either visible in the attachment section, or embedded in the PDF.
For E-FFF, the xml file only appears after having generated the PDF (Print or Send & Print button), since the PDF needs to be embedded inside the xml.
Every PDF generated from Odoo contains a Factur-X XML file (for interoperability purpose). For German and French companies, the option Factur-X (PDF/A-3) in addition enables validation checks on the invoice and generates a PDF/A-3 compliant file, required by plaftorms like Chorus Pro.
The formats available depend on the country registered in your company’s General Information.
Odoo supports the Peppol BIS Billing 3.0 format that can be used via existing access points.
Add new formats to a database created before July 2022
If your database was created before July 2022 and you wish to use one of the formats available from July 2022, you have to install the module Import/Export electronic invoices with UBL/CII (module’s technical name:
account_edi_ubl_cii) and your country-specific module.
If you want to use the Belgian format E-FFF in a database created prior to July 2022, you need to install:
Belgium - E-Invoicing (UBL 2.0, e-fff)
Import/Export electronic invoices with UBL/CII
Once the new module is installed, UBL 2.0 and UBL 2.1 formats no longer appear in the journal since UBL BIS Billing 3.0 is available and more widely supported.